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Terms & Conditions

Dutch Equine Art Fair 2026

29 October – 1 November | Living Horse Museum, Amsterdam

Organiser

Levend Paardenmuseum (Living Horse Museum),

Amsterdam, the Netherlands

 

Curatorial direction and communication

Paard Verzameld | Equine Art Curation (Joyce Ter Horst)

 

Location

Living Horse Museum, Vondelstraat 140, Amsterdam, the Netherlands

 

Exhibition dates

Installation: Monday 26 & Tuesday 27 October 2026

Vernissage: Wednesday 28 October 2026

Public fair: Thursday 29 October – Sunday 1 November 2026

 

Opening hours

To be confirmed

 

1. General

  • The Dutch Equine Art Fair is a curated exhibition dedicated to contemporary equine art.

  • The Dutch Equine Art Fair is organised by the Levend Paardenmuseum (Living Horse Museum), hereinafter referred to as “the organiser”.

  • The exhibition is curated by Paard Verzameld (Joyce Ter Horst). Applications and communication are coordinated by the curator.

  • All contractual, financial and legal matters are handled by the organiser.

  • Artists who apply and are selected for participation (hereinafter referred to as “participants”) fully and unconditionally accept these terms and conditions.
     

2. Application and selection

  • Applications must be submitted via the official application form.

  • A selection is made based on the strength, consistency and relevance of the body of work. The decision of the selection process is final.

  • Selected artists will receive confirmation via email. Applicants who are not selected will not incur any fees.

  • Upon acceptance, participants may be asked to provide additional materials for presentation and promotion.

  • The selection is based on the body of work as a whole rather than individual pieces.
     

3. Participation and confirmation

  • Selected participants will receive an invoice issued by the organiser.

  • Participation is confirmed upon receipt of payment, at which point these terms and conditions become binding.

  • Failure to complete payment within the stated term may result in the withdrawal of participation.

 

4. Withdrawal and cancellation

  • Requests to withdraw must be submitted in writing via the curator at info@paardverzameld.com and will be processed by the organiser.

  • Within five (5) working days of participation confirmation: no fee is due.

  • After five (5) working days and up to eight (8) weeks before installation: 40% of the participation fee is due.

  • Within eight (8) weeks of installation: the full participation fee is due.

  • Participants who fail to exhibit without formal cancellation remain liable for the full fee.

 

5. Exhibition space and presentation

  • Each participant is allocated an exhibition space with wall panels provided by the organiser.

  • Works must be presented professionally and in line with the exhibition standards.

  • Sculptors are required to provide their own white, stable pedestals.

  • Participants may distribute printed materials such as postcards and business cards within their space.

  • No unauthorised signage, posters or wall alterations are permitted.

  • The organiser, in consultation with the curator, reserves the right to refuse or remove any work that does not meet the exhibition standards.

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6. Installation and dismantling

  • Participants are responsible for ensuring that their work is delivered, installed and collected within the specified timeframes.

  • Installation and dismantling times will be communicated in advance.

  • All works must be installed within the designated timeframe and fully ready before the opening.

  • All works must be removed immediately after the exhibition unless otherwise agreed.

  • Participants are responsible for transport, handling and packing of their work.

 

7. Artwork requirements

  • Participants may exhibit a limited number of works, depending on size and medium.

  • Works exhibited must correspond to the works submitted and approved during the selection process. Substitutions are only permitted with prior approval from the curator.

  • The organiser, in consultation with the curator, reserves the right to refuse or remove works that differ significantly from the submitted application or are not suitable for display.

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All works must be:

  • original and of professional quality

  • consistent with the work submitted during application

  • ready for display

  • safe and non-hazardous

Maximum dimensions and technical requirements may apply.

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8. Sales

  • Participants may sell their work directly.

  • No commission is charged on direct sales made by the artist.

  • If a sale is facilitated by the organiser on behalf of an absent participant, a commission will apply as communicated in advance.

  • Sold works must remain on display until the close of the exhibition, unless otherwise agreed.

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9. Promotion and image use

  • Participants’ names and works may be included in promotional materials.

  • By participating, artists grant the organiser permission to use images of their work for promotional purposes without additional compensation.

  • Submitted materials may be used for communication and promotional purposes related to the event.
     

10. Insurance and liability

  • Artworks are covered under the organiser’s standard insurance policy during the exhibition period.

  • Participants are responsible for confirming the scope of coverage with the organiser.

  • Participants are responsible for transport and may arrange additional insurance if required.

  • The organiser is not liable for loss or damage outside the insured period or resulting from inadequate packaging or handling.

 

11. Fees and payment

  • The participation fee will be stated in the event information.

  • Payment must be completed within the specified timeframe.

  • Late or incomplete payments may result in exclusion from the exhibition.

  • Unpaid invoices may be subject to collection procedures.

 

12. Event changes and force majeure

  • The organiser reserves the right to cancel, postpone or modify the event if required due to circumstances beyond its control.

  • In the event of cancellation, participation fees will be refunded, minus any administrative costs where applicable.

  • If the event is postponed, participation remains valid for the new dates.
     

13. Conduct and exclusion

  • Participants are expected to maintain professional conduct throughout the event.

The organiser may exclude participants without refund if they:

  • violate these terms

  • behave inappropriately

  • present work that does not align with the exhibition standards

 

14. Complaints and disputes

  • Complaints must be submitted in writing within two weeks after the event via the curator and will be handled by the organiser.

  • The organiser is not responsible for disputes between participants and third parties.

  • These terms are governed by Dutch law.

 

Final note

By participating in the Dutch Equine Art Fair, participants acknowledge and agree to these terms and conditions.

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